University of Alaska AP/Travel Technician in Anchorage, Alaska

AP/Travel Technician

Apply nowJob no:509154

Classification:Fiscal Technician 2

Grade:Grade 76

Work type:Staff Full-time

Administrative Unit:University of Alaska Anchorage

School/Business unit:VCAS Financial Services

Location:Anchorage

Categories:Business/Accounting/Finance, Office/Clerical, Other

Position Summary:Perform Accounts Payable/Travel processing tasks.

Duties:

The UAA Accounts Payable/Travel Department is seeking applications for a full-time AP/Travel Technician to assist with accounts payable and travel duties. This position is Monday-Friday, 8:00 AM to 5:00 PM.

Accounts payable duties may include processing employee reimbursements and direct payment requests. This entails verifying the accuracy of the request and the back-up attached, ensuring proper approvals have been documented, ascertaining whether a representation form is needed and attached, distinguishing between service and commodity further identifying the income type as per IRS 1099 reporting categories, analyzing whether a W-9 is needed, scrutinizing vendor record and payment request for foreign entity status and requesting proper forms from vendor, calculating and documenting any necessary foreign currency conversions, etc.

Travel duties may include reviewing and approving travel expense reimbursements, both those submitted on paper and those submitted through our Travel and Expense Management (TEM) program. This entails verifying accuracy of the request and the back-up attached, ensuring proper approvals have been documented, verifying proper forms are obtained and attached for foreign travel and/or foreign individuals traveling, etc. The successful candidate will also participate in meetings and training on our new Travel and Expense Management program, Concur.

Misc. duties may include, but are not limited to, filing, researching and explaining Banner finance entries as requested by UAA departments, researching and reconciling vendor statements, communicating with vendors and departments to resolve problems on past due invoices, over payments, underpayments, or duplicate billings, and communicating with travelers on issues or questions on their travel authorization requests and/or travel expense reimbursements.

Knowledge/Skills/Abilities:

This position requires a high level of detail and accuracy, understanding of accounting principles and processes, critical thinking and problem solving skills. Ability to learn how to use our Travel and Expense Management (TEM) and Concur programs. Knowledge of TEM and UAA travel policies would be a plus.

Knowledge of Accounts Payable best practices and generally accepted accounting principles (GAAP). Organization principles. Basic knowledge of computer operations and software applications. Problem solving/decision making/analytical skills. Ability to communicate effectively both orally and in writing. Familiarity with Banner Finance would be a plus.

Required Experience:

Ability to use Microsoft Word and Excel, Google Mail, and 10-key proficiently. 1 year accounting and clerical/office experience.

Typical Education or Training:

High School Diploma or the equivalent, and some college level accounting courses.

Minimum beginning hourly salary: $19.15

Advertised:17 Apr 2018Alaskan Daylight Time

Applications close: