Calista Corporation Benefits Coordinator in Anchorage, Alaska
JOB SUMMARY Under direct supervision, the Benefits Coordinator will assist the Benefits Team with data entry and administrative duties related to the day-to-day administration of Company sponsored group insurance plans and Company Sponsored 401(k) Retirement Plans. The Benefits Coordinator will answer basic insurance questions and provide excellent customer service to internal and external customers.
Assist Benefit Team by performing and coordinating daily administrative functions related to Company sponsored employee insurance plans, such as group life, medical, dental, vision, accidental death and dismemberment, short term-disability, long term disability, flexible spending and health saving accounts, and voluntary benefit plans.
Assist with presenting new hire benefits orientation through employee self-service. Ensure all new hires complete enrollment paperwork and submit required documentation, accurately enroll employees in plans, and communicate deductions to payroll timely.
Assist with audit preparation by answering plan related questions, gathering required information, and contacting participants.
Assist with plan amendments, summary plan descriptions, summary material modifications, and changes or enhancements to vendor contracts.
Assist with maintaining annual Benefits calendar, including legal compliance, IRS updates, Trustee meetings, etc.
Assist Plan Administrator with quarterly Trustee meetings and any board related action items.
Maintain Company Sponsored Benefit and 401(k) files for company and participants.
Audit and reconcile plan participant contributions.
Keep updated on relevant topics including trends and compliance changes and make recommendations for actions.
Assist in preparation of communications to participants for education or compliance.
Maintain appropriate records and files for participants and plan administration.
Assist current employees with qualifying events in employee self-service.
Work with other Benefit staff and Accounting team to resolve employee deduction or billing issues timely.
Use different audiovisual tools and software, assist in developing clear and useful benefit related presentations and communications.
Coordinate and assist in developing materials for annual Open Enrollment.
Provide customer service support to internal and external customers.
Handle basic benefit inquiries and complaints; ensure quick, equitable, courteous resolution. Maintain contact in person, and by phone or mail, with hospitals, physicians, insurance companies, employees, and beneficiaries to facilitate proper and complete utilization of benefits for all employees.
Develop standard operating procedures for benefit related processes.
Maintain accurate benefit files.
Maintain current knowledge of benefit trends, best practices, and ERISA and Health Care Reform Compliance.
Ensure HIPAA processes are followed by maintaining PHI confidentiality.
Participate in Company required training.
Work in a constant state of alertness and in a safe manner.
Perform other duties as assigned.
SUPERVISORY RESPONSIBILITIES This position has no supervisory responsibilities.
KNOWLEDGE, SKILLS, & ABILITIES
High levels of accuracy and auditing skill.
Basic knowledge of sponsored employee benefit and insurance plans, best practices, ERISA laws and regulations and state and federal compliance as related to the field.Ability to learn and understand the Company’s benefit plan.
Ability to comprehend union related contracts and regulations.
Excellent organizational and time management skills with the ability to prioritize, multi-task, and confidentially process and maintain data with accuracy with minimal oversight.
Intermediate computer skills specifically using Microsoft Office Suite; ability to learn additional computer skills or software programs.
Ability to enter data accurately into databases.
Excellent interpersonal skills to work effectively and cooperatively with all levels of management and staff.
Effective oral and technical written communication skills to effectively and clearly communicate complex information to others as well as to present information in front of a group.
Ability to use general office equipment such as fax, phone, copier, etc.
Strong professional customer service skills, including active listening, prompt service and follow-up.
Active listening skills; attentiveness when listening to others to understand and ask appropriate questions.
Excellent analytical skills with the ability to evaluate data and consider decision impact across multiple areas.
Strong decision analysis and problem-solving skills; ability to draw conclusions and justify decisions.
Ability to learn and understand corporate policies and procedures and how they relate to Calista’s goals.
Ability to perform basic mathematical computations, detect unobvious facts and issues, and exercise resourcefulness in resolving problems.
High School Diploma or equivalent required; Associates Degree in Business, Human Resource Management, Finance, or related field preferred.
One year experience in Benefits or Human Resources preferred.
Experience using an HRIS system; Deltek experience preferred.
Ability to pass a drug, credit, and background screening.
WORKING ENVIRONMENT Calista Corporation Human Resources team has a fast-paced multi-tasking customer service oriented office environment requiring a high degree of efficient and effective performance. Adaptability regarding schedule and task changes is necessary to accommodate changing priorities. Overtime may be required.
PHYSICAL/VISUAL/MENTAL/ENVIRONMENTAL DEMANDS The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Frequently: Sitting, Standing, Walking, Bending Over, Pushing or pulling, Talking, Grasping, Lifting 25 lbs. or less, Carrying 25 lbs. or less, Eye/hand coordination
Frequently: Distance vision (clear at 20' or more), Color vision (ability to identify and distinguish colors), Peripheral vision (ability to observe an area that can be seen up and down or to the left and right while eyes are fixed on a given point), Ability to adjust focus (ability to adjust the eye to bring an object into sharp focus). Continuously: Close vision (clear at 20" or less), Depth perception (three-dimensional vision, ability to judge distances and special relationships).
Frequently: Discriminating colors. Continuously: Thinking analytically, Using effective verbal & written communication, Handling stress & emotions, Concentrating on tasks, Remembering details, Making decisions, Adjusting to changes, Examining/observing details.
Frequently: Working w/others, working alone
Preference will be given to Calista shareholders and their descendants and spouses, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g) and Title 42 U.S. Code 2003-2(i).
Additionally, Calista’s policy is to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, genetic information, citizenship or other protected status. When applicable, Calista’s policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.
It is Calista Corporations business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.
The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.
Requisition ID: 105071