University of Alaska Construction Contracting Officer in Anchorage, Alaska

Construction Contracting Officer

Apply nowJob no:509346

Classification:Procurement & Contract Services Professional 2

Grade:Grade 80

Work type:Staff Full-time

Administrative Unit:University of Alaska Anchorage

School/Business unit:VCAS Facilities & Campus Svcs

Location:Anchorage

Categories:Architecture/Construction/Planning, Business/Accounting/Finance, Office/Clerical, Other

Position Summary:Facilities Planning and Construction (FP&C) is responsible for planning, budgeting, contract management, and construction of professionally designed buildings and facilities for the University of Alaska Anchorage (UAA) campus and its extended college campuses - Kenai Peninsula College (including Kachemak Bay Branch), Kodiak College, Matanuska-Susitna College, and Prince William Sound College.

The primary focus of FP&C is to ensure new construction, major renovations and alternations are designed to support the mission of the university and that physical development meets academic program requirements in support of all UAA campuses. The FP&C department includes a Director, facilities planner, fiscal manager, project management staff, and a CAD technician.

The successful candidate will be able to work in a team with diverse skills, strengths, and personalities within the department and with external customers across UAA, extended campuses and vendors.

Duties:

10Perform FP&C Fiscal Manager duties due to illness, vacation, work overflow, or position vacancy.Essential

10Update and develop construction procurement policies and procedures for the Department. Provide construction procurement training to Project Managers.Essential

35Contract Negotiation and Administration: The Construction Contracting Officer is responsible for: representing the University and supporting Project Managers in negotiating and executing contracts resulting from solicitations and direct negotiations; compiling and maintaining complete and accurate files for renewable contracts; reviewing and approving contract modifications, change orders, and renewals, as necessary; supporting Project Managers in negotiating price and/or other changes in contract terms and conditions; issuing purchase orders, change orders and modifications, as necessary; resolving disputes and avoiding litigation; preparing documentation and research findings to support superiors and the University in the event of litigation.Essential

35Formal Bidding and Source Selection: The Construction Contracting Officer is responsible for executing complex purchase transactions for University construction projects; purchasing FF&E for new construction and renovation projects; analyzing and selecting proper methods of solicitation including developing justification for innovative procurement methods, source selection, and/or direct negotiation (single or sole source); developing procurement and evaluation plans; developing accurate specifications and appropriate terms and conditions for formal bid and proposal documents; choosing adequate source lists; ensuring compliance with solicitation advertising regulations; conducting pre-bid/proposal conference and site visits; responding to business community inquiries and ensuring fair competition; preparing and issuing addenda to solicitations; conduct bid/proposal openings/closings; analyzing bids/proposals for responsiveness and responsibility in determining those that may be considered for award; certifying correctness of solicitation abstracts; evaluating responses; preparing written determinations of award; and awarding contracts within delegated authority.Essential

5General Administrative Support to FP&C as required. Provide FP&C website updates and website maintenance. Organize and input new project requests in project management workflow software.Essential

5General Support to FP&C. Vendor Relations, etc.: The Construction Contracting Officer is responsible for: providing support to FP&C in areas related to construction procurement, including assistance in understanding proper procedures and other requirements; answering technical questions related to the entire purchasing function, including the integrated financial system (Banner), and providing one-on-one or small group training, when necessary; maintaining a positive, professional image to the public, and conducting impartial supplier relations with the vendor community; interviewing vendors; corresponding with vendors to resolve disputes, and to secure information regarding procurements.Essential

The UAA Facilities Planning and Construction (FP&C) office is seeking a highly motivated, detail-oriented individual ready to take on multifaceted and exciting work. The successful candidate must have excellent customer service skills, attention to detail, ability and willingness to learn, and a positive attitude. The position requires a highly developed interpersonal skills and requires flexibility and adaptability to respond to changing priorities in support of the University mission.

Knowledge/Skills/Abilities:

  • Knowledge of Construction Procurement Law including Alaska statutes, Federal Acquisition Regulations, Board of Regent Policy; and University Procurement Procedures, and relevant court decisions and precedent.

  • Knowledge of Federal Office of Management & Budget Circular A-110, A-133, A-88 relating to federal expenditures.

  • Knowledge of AS 39.52, State Employee Code of Ethics, Federal and State Anti-kickback and Ethics in Procurement Acts, procurement ethics standard enunciated by National Associate of Purchasing Managers, National Institution of Government Purchasers and other professional procurement organizations.

  • Public purchasing buyer/officer (CPPB/CPPO), or equivalent is preferred.

  • Knowledge of construction contract law.

  • Ability to use various computer systems, programs and applications in use at the University.

  • Demonstrated advanced technical writing skills.

  • Outstanding interpersonal and conflict resolution skills including litigation avoidance and alternative disputes resolution. Experience with contract law.

  • Outstanding customer service skills, strong oral and written communication and presentation skills; interpersonal skills; planning, coordination and organization with great attention to detail.

  • Ability to use various computer systems, programs and applications in use at the University.

  • Demonstrated negotiations skills and strategies.

  • Demonstrated experience with utilizing project management information systems and related software.

  • Strong leadership skills and highly developed independent judgement.

Required Experience:

Bachelor's degree in a related field plus 3 years demonstrated successful procurement experience, or an equivalent amount of experience (minimum 6 years).

Typical Education/Training:

A Bachelor's degree in Business, Management, Leadership, Communications, Construction or a related field is necessary to provide the foundation for the commerce related challenges and three years of public procurement . Alternatively, related course work, professional development, and experience as a seasoned procurement officer can be considered. Master's degree is preferred.

Minimum Starting Bi-Weekly Salary: $2,235.20

Advertised:09 May 2018Alaskan Daylight Time

Applications close:18 Jun 2018Alaskan Daylight Time