University of Alaska Project Coordinator in Anchorage, Alaska

Project Coordinator

Apply nowJob no:509161

Classification:Administrative Generalist 3

Grade:Grade 76

Work type:Staff Full-time

Administrative Unit:University of Alaska Anchorage

School/Business unit:College of Health

Location:Anchorage

Categories:Office/Clerical

Position Summary:The UAA Child Welfare Academy trains and develops professional workers who work with Alaska's children and families to assure children are safe and families are strong. This position will provide logistical support and coordination for training and staff development of new and existing State of Alaska Office of Children's Services (OCS) professional protective services workers, including supervisors and managers, and partner agencies (law enforcement, child welfare agencies, early childhood and tribal partners) throughout Alaska.

The Project Coordinator is charged with providing statewide training coordination and support as well as maintaining a perpetual system of record collection and retrieval for all of CWA’s training activities. The Project Coordinator ensures logistical operations of classrooms, curriculum materials and training records are in order. Excellent oral and written communication skills are essential for this position.

Duties:

10Provide statewide training logistics for training staff and coordinate field site preparation in accordance with University''s travel policies and procedures. Arrange meeting rooms as needed, solicit bids and monitor rental agreements. Verify contract completion for payment or encumbrance liquidation.Essential

20Office Support: Respond to training inquiries via phone and email. Operate as front-line for incoming / outgoing correspondence and training materials. Provide clerical support to the Program Director, Fiscal & Operations Manager, and trainers. Compile information for reports, directories, curriculum documents, instructional materials and organizational charts. Review and verify documents are complete and conform to established regulations and protocols. Edit with consistency and accuracy. Troubleshoot and resolve problems that may arise during day-to-day office operations. Organize and maintain supply inventory. Perform routine procurement purchases. Operate and troubleshoot office equipment and department video equipment as needed.Essential

30Records Management: Maintain a permanent system of record collection and retrieval of all Child Welfare Academy training activities, such as: course scheduling data, course files, enrollment rosters, client partner participants and evaluation summaries. Maintain client''s official roster files and documentation. Prepare client training activity reports and respond to retrieval requests. Coordinate permanent roster and curriculum archiving under the direction of the Fiscal & Operations Manager. Maintain privacy and security of client training records in accordance with established contract guidelines and Family Education Rights & Privacy Act (FERPA) regulations.Essential

40Project / Training Coordination: Provide statewide training coordination and support from setup through closedown: ensuring reliable training sites or classrooms; organizing course training materials, supplies and equipment; developing enrollment rosters and register participants; providing technical and training organizational support, procuring purchases as required. Assist in development and maintenance of training related website under the direction of the Training Coordinator.Essential

A successful candidate must have the ability to follow directions, set priorities, organize training events and perform well under pressure while meeting deadlines. Advanced knowledge of spreadsheets and word processing is essential.

This position requires excellent interpersonal and public relation skills to work well with staff, clients, tribal partners and the general public. Ability to work with a culturally diverse population. Exemplary customer service and teamwork skills are essential. Excellent verbal, electronic and written communication skills to include grammar, spelling and punctuation. Excellent telephone etiquette. Ability to exercise considerable discretion and confidentiality with sensitive issues. Strong attention to detail in complex tasks with the ability to perform independently and contribute to innovative strategies. A successful candidate must demonstrate problem solving skills; i.e. research, analyze, audit, and assess are critical. Demonstrate proficiency in word processing and spreadsheets, Microsoft preferred. Demonstrate ability to learn and utilize new software applications. Punctuality and accountability are important.

Required Education, Training, or Experience: High school diploma or equivalent with two years of previous office experience is required.

Must attach cover letter and resume.

Salary will be based upon level of education, training and experience.

Review of applicants will begin on April 23, 2018.

The University of Alaska is an affirmative action/equal opportunity employer and educational institution. The University of Alaska does not discriminate on the basis of race, religion, color, national origin, citizenship, age, sex, physical or mental disability, status as a protected veteran, marital status, changes in marital status, pregnancy, childbirth or related medical conditions, parenthood, sexual orientation, gender identity, political affiliation or belief, genetic information, or other legally protected status. The University's commitment to non-discrimination, including against sex discrimination, applies to students, employees, and applicants for admission and employment. Contact information, applicable laws, and complaint procedures are included on UA's statement of non-discrimination available at www.alaska.edu/titleIXcompliance/nondiscrimination.

Advertised:17 Apr 2018Alaskan Daylight Time

Applications close: