Alutiiq Temporary/On-Call Administrative Assistant in Anchorage, Alaska

Temporary/On-Call Administrative Assistant

Tracking Code

2559-183

Job Description

Afognak Native Corporation (Afognak) represents and serves over 1,000 plus Native Shareholders who are descended specifically from the Village of Afognak. As an Alaska Native Corporation, Afognak is responsible for meeting economic, social, and cultural obligations to its Shareholders. It accomplishes this by using revenue from Alutiiq, LLC and its subsidiaries to provide benefits to individual Shareholders and strengthen Ag’wanermiut, “our community.” It is important that these two areas co-exist because by unifying Ag’wanermiut, the companies develop a collective strength, and by providing benefits to individual Shareholders, Afognak empowers every Shareholder.

Required Skills

This position is located at the main reception area and provides general administrative assistance and entry level accounting support, as required, to Afognak & its Alutiiq subsidiaries staff in the Anchorage office. Successful candidates will have excellent customer service and must be outcome-oriented. The ability to work in a fast paced environment with strong attention to detail is essential. You will be fully engaged and busy from the first day with the following responsibilities:

Ability to juggle multiple projects with superb accuracy

  • Strong administrative skills

  • Exceptional customer service skills, over the phone and in person, with our customers and internal departments

  • Strong sense of urgency and problem solving skills

  • Provide entry level accounting support (data entry, invoice processing etc.) as required

  • Maintain accurate lists of FSC Departments and employees to assist with directing phone calls in the most efficient manner possible. Follow Corporate Security requirements by issuing appropriate badges for all visitors to the Alutiiq Center Facility.

  • Maintain corporate security visitor logs pursuant to corporate policy and as otherwise instructed

  • Maintain corporate calendar and conference room schedules

  • Maintain reception area clean and free of clutter, outdated material, etc.

  • Maintain accurate list of employees in accordance with Emergency Action Plan

  • Sort and distribute mail in a timely manner to appropriate departments / individuals, using best judgment so as not to delay the receipt of mail and important information.

  • Maintain Facility Supplies for all supply / copier rooms and all kitchens located in the facility

  • Complete and maintain a physical inventory of standard facility supplies on a regular basis.

  • Maintain stock and supply / copier rooms and kitchens as needed, maintaining a basic level of supplies for each location to ensure supplies are not depleted before restocked

  • Requires strong communication skills, both verbal and written, organizational skills, both analytical and problem solving, and the ability to work with confidential documents.

  • Strong computer and customer service skills

  • Proficient typist and data processing skills

  • Ability to deal with a wide variety of people in a professional and courteous manner in diversified situations. Requires interpersonal and communication skills in dealing with others to ensure that customer requests or needs are met. Acknowledges and clarifies customer inquiries, requests, or complaints to ensure that needs are identified, documented and addressed.

  • Ability to multi-task and prioritize work under pressure with a strong attention to detail

  • Proficient with widely used computer equipment and programs, such as: MSWord, Excel, PowerPoint, Outlook, Adobe Professional, and the Internet

  • Ability to integrate easily, and work well in a team environment

  • Independent, able to focus on projects with little or no supervision and self-motivated

  • Requires strong communication skills, both verbal and written, organizational skills, both analytical and problem solving, and the ability to work with confidential documents.

  • Strong computer and customer service skills

  • Proficient typist and data processing skills

  • Ability to deal with a wide variety of people in a professional and courteous manner in diversified situations. Requires interpersonal and communication skills in dealing with others to ensure that customer requests or needs are met. Acknowledges and clarifies customer inquiries, requests, or complaints to ensure that needs are identified, documented and addressed.

  • Ability to multi-task and prioritize work under pressure with a strong attention to detail

  • Proficient with widely used computer equipment and programs, such as: MSWord, Excel, PowerPoint, Outlook, Adobe Professional, and the Internet

  • Ability to integrate easily, and work well in a team environment

  • Independent, able to focus on projects with little or no supervision and self-motivated

Job Location

Anchorage, Alaska, United States

Position Type

Temporary

We respect diversity and accordingly are an equal opportunity employer that does not discriminate on the basis of race, color, creed, religion, national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, sexual orientation, gender expression or identity, veteran status, genetic information or any other characteristic protected by applicable federal, state or local laws (“protected status”). Our management team is dedicated to ensuring the fulfillment of this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.